TrackLabs Features Overview

TrackLabs is designed to solve one fundamental problem: How do you accurately track time without disrupting work? This comprehensive guide explores all TrackLabs features and how they work together to deliver automatic, accurate, privacy-respecting time tracking.

Core Philosophy

1. Automatic Time Tracking

How It Works:

TrackLabs runs quietly in the background, automatically detecting which applications you use, which websites you visit, and how long you spend in each. No manual timers to start and stop.

What It Tracks:

• Applications: Every program you use (Word, Chrome, Slack, etc.)
• Websites: Which sites you visit during work
• Duration: Exactly how long you spend in each
• Projects: Time automatically categorized by project/client

Benefits:

• ✓ Never forget to track time
• ✓ Capture every billable minute
• ✓ Accurate to the second
• ✓ No workflow disruption

2. Activity Monitoring

What It Measures:

• Keyboard activity: Detects typing (not what you type)
• Mouse activity: Movement and clicks (not where you click)
• Activity levels: High, medium, low, idle
• Active vs. idle time: Distinguishes working from away-from-desk

Privacy Protection:

• ✓ No keystroke logging (doesn't record what you type)
• ✓ No screen content capture (just app names)
• ✓ No passwords recorded
• ✓ Activity levels only, not specific actions

Why It Matters:

Distinguishes "computer on with browser open" from "actually working." Provides objective verification of work activity without invasive surveillance.

3. Idle Time Detection

How It Works:

When no keyboard/mouse activity for configurable period (typically 5-10 minutes), tracking automatically pauses. Resumes when activity returns.

Configuration Options:

• Set idle threshold (3, 5, 10, 15 minutes)
• Choose whether to show idle time or delete it
• Resume tracking automatically or manually

Benefits:

• ✓ Don't track lunch breaks, bathroom breaks, meetings away from desk
• ✓ More accurate time records
• ✓ Fair to employees (only tracks actual work time)

4. Project & Client Tracking

Organization Structure:

• Clients: Top-level organization (e.g., "TechCorp", "StartupX")
• Projects: Specific work under clients (e.g., "Website Redesign")
• Tasks: Individual activities within projects

Automatic Assignment:

Assign applications/websites to specific projects. When you work in those apps, time automatically logs to correct project. No manual switching needed.

Multi-Client Support:

• ✓ Track unlimited clients simultaneously
• ✓ Switch between client work seamlessly
• ✓ Clear separation of billable hours
• ✓ Client-specific reports

5. Screenshots (Optional)

Configuration:

• Frequency: 1-6 per hour (or disabled entirely)
• Timing: Random or fixed intervals
• Quality: Adjustable resolution
• Visibility: Employees can see their own screenshots

Privacy Considerations:

• ✓ Configurable—can be disabled
• ✓ Employees aware when screenshots happen
• ✓ Can delete screenshots of sensitive information
• ✓ Stored securely, limited access

Use Cases:

• Visual verification of work
• Project documentation
• Client reporting
• Dispute resolution

6. Team Dashboards

Manager View:

• Team overview: Who's working on what right now
• Daily summaries: Hours worked, productivity levels
• Project progress: Time spent vs. budgeted
• Utilization rates: Billable vs. non-billable time
• Capacity planning: Who has bandwidth, who's overloaded

Employee View:

• Personal dashboard: Your time today, this week, this month
• Project breakdown: Time by client/project
• Productivity insights: Your most productive hours, apps used
• Timeline view: Visual representation of your day

7. Detailed Reporting

Report Types:

• Time reports: Hours by person, project, client, date range
• Activity reports: Productivity levels, active vs. idle time
• App reports: Which applications used, for how long
• Website reports: Sites visited, time spent
• Project reports: Budget burn rate, estimates vs. actuals
• Team reports: Comparative productivity, utilization

Export Options:

• CSV export for Excel/Google Sheets
• PDF reports for clients
• Scheduled automated reports
• API access for custom integrations

8. Billable Hours Management

Features:

• Mark billable vs. non-billable: Clear separation
• Different billing rates: By person, project, or task type
• Rounding rules: 6-minute or 15-minute increments
• Invoice-ready reports: Detailed time logs for billing

Client Reporting:

• Transparent time logs
• Task descriptions
• Hour calculations
• Professional formatting

9. Privacy & Security Features

Data Protection:

• Encryption: Data encrypted in transit and at rest
• Secure servers: Enterprise-grade infrastructure
• Access control: Role-based permissions
• Data retention: Configurable deletion schedules

Employee Privacy:

• ✓ No keystroke logging
• ✓ No email content capture
• ✓ No password recording
• ✓ Employees see their own data
• ✓ Can pause tracking for personal tasks
• ✓ Only tracks during configured work hours

10. Mobile & Multi-Device Support

Supported Platforms:

• ✓ Windows (all versions)
• ✓ macOS
• ✓ Linux
• ✓ Mobile apps (iOS, Android) for viewing reports

Cross-Device Sync:

• Work on multiple devices
• Data syncs automatically
• Single unified timeline
• View from anywhere

11. Integrations & API

Export Capabilities:

• CSV/Excel export for accounting software
• Calendar integration
• Project management tool compatibility

API Access:

• REST API for custom integrations
• Webhook support
• Developer documentation

Features By Use Case

For Agencies & Consultants:

• ✓ Multi-client tracking
• ✓ Billable hours management
• ✓ Client-ready reports
• ✓ Project budgeting
• ✓ Team utilization tracking

For Remote Teams:

• ✓ Activity verification
• ✓ Async-friendly
• ✓ Time zone support
• ✓ Team visibility
• ✓ No physical oversight needed

For Project Managers:

• ✓ Real-time project tracking
• ✓ Budget monitoring
• ✓ Team capacity planning
• ✓ Estimates vs. actuals
• ✓ Resource allocation insights

For Business Owners:

• ✓ Company-wide productivity visibility
• ✓ Project profitability analysis
• ✓ Team performance metrics
• ✓ Data-driven decisions
• ✓ ROI tracking

What Makes TrackLabs Different

Getting Started

Step 1: Sign Up

Create account in 2 minutes. No credit card required for trial.

Step 2: Download & Install

Simple installer for Windows, Mac, or Linux. Takes 5 minutes.

Step 3: Configure Projects

Set up clients and projects. Assign apps/websites to projects.

Step 4: Start Tracking

Software runs automatically. You just work normally.

Step 5: Review Daily

10 minutes at end of day: review tracked time, add descriptions, mark billable.

Step 6: Generate Reports

Use built-in reports for billing, productivity analysis, and decision-making.

Conclusion

TrackLabs combines automatic time tracking, activity monitoring, project management, and detailed reporting into one cohesive platform. Every feature works together to answer one question: Where does time actually go?

Whether you're tracking billable hours for clients, managing remote team productivity, or simply trying to understand where your day goes—TrackLabs provides accurate data without disrupting work.

The best way to understand TrackLabs is to use it. Start your free trial today and experience automatic time tracking that actually works.