Smart Idle Detection

Inactive & Idle Time Tracking

Distinguish between true inactivity and legitimate offline work. Capture every billable minute while avoiding productivity and money leaks.

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Inactive Time Monitoring

Monitor your employees' computer activity by tracking minutes with no mouse, keyboard, or scroll input.

Key Benefits:
  • Objective Measurement

    Measure computer-based work intensity across your team

  • Clear Productivity Metrics

    View percentage of inactive time per employee

  • Automatic Monitoring

    No manual oversight required from managers

Idle Time Recovery

Allow employees to confirm they were working during inactive periods with activity descriptions.

Captures:
  • Meetings and conference calls
  • Team collaboration sessions
  • Client phone conversations
  • Strategy discussions & brainstorming
  • Reviewing physical documents
The Process

How Idle Time Detection Works

A six-step automated system that ensures accurate time tracking and fair productivity measurement.

01
Real-Time Activity Monitoring

Continuously tracks mouse movements, keyboard inputs, and scrolling behavior across all workstations while time tracking is active.

02
Minute-by-Minute Analysis

Records activity status for each individual minute, creating a detailed timeline of when employees are actively using their computers.

03
Inactive Period Identification

Identifies consecutive minutes without detected user input and marks these periods as inactive time in tracking records.

04
Idle Time Popup Prompt

When employees return after inactivity, a popup asks if they were still working during the detected downtime.

05
Idle Time Recovery

Employees can add time back as idle time with activity descriptions, converting inactive minutes to legitimate work time.

06
Productivity Data Compilation

Calculates final percentages showing active, inactive, and recovered idle time as clear productivity metrics.

Business Impact

Why Idle Time Monitoring Benefits Your Business

Enhanced workforce management with objective data, transparency, and compliance support.

Accurate Payroll & Billing

Distinguish between genuine work time and inactivity for precise compensation and client billing

Objective Productivity Metrics

Support fair performance evaluations with clear, data-driven activity measurements

Remote Work Transparency

Gain visibility into how distributed teams spend their tracked hours across locations

Compliance Support

Meet client billing and regulatory reporting requirements with detailed activity logs

Data-Driven Management

Operational Improvements You Can Implement

Transform idle time data into actionable insights that drive organizational efficiency.

Identify & Optimize:
  • Process Inefficiencies

    Spot bottlenecks affecting team productivity

  • Resource Allocation

    See how work time is distributed across activities

  • Evidence-Based Decisions

    Make informed choices about workflow optimization

  • Training Needs

    Identify skill gaps and performance improvement opportunities

Productivity Breakdown

Active Time75%
75%
Idle Time (Meetings)15%
15%
Inactive Time10%
10%

Clear visual representation of time distribution

Success Stories

Here's What Our Users Say

Real results from businesses using idle time tracking to improve accountability and accuracy.

Eliminated time theft and improved accountability

"We had employees logging 8 hours when they were barely at their computers for 4. The automatic idle detection caught this immediately. More importantly, the idle time recovery feature means legitimate workers aren't penalized for meetings or phone calls. It's created a culture of honest time tracking where everyone feels fairly treated."

JW

Jennifer W.

HR Manager
Real visibility without being invasive

"Managing a distributed team used to be guesswork—I never knew if people were actually working or just had their trackers running. The inactive time monitoring gives me real visibility without being invasive. When I see high idle time with good descriptions like 'client strategy call,' I know my team is being productive."

MR

Marcus R.

CEO
Client trust improved with transparent tracking

"The idle time feature has been a game-changer for our agency. Before TrackLabs, we constantly worried about billing clients for time that wasn't actually productive work. Now we can confidently show exactly when our team was in meetings, on calls, or actively working on projects. Our client relationships have improved because they trust our time tracking is honest and accurate."

SC

Sarah C.

Finance Director
More Solutions

More Time Tracking Solutions

Explore additional features designed to support your team's productivity and accountability.

Screenshots (Optional)

Get periodic screenshots of your team's work process as proof of work.

Learn More
Real-Time Monitoring

See what exactly each team member is working on in real time.

Learn More
Direct Payments

Pay your team directly from TrackLabs through trusted payment systems.

Learn More
Timesheets & Approvals

Review employee timesheets and approve them for accurate compensation.

Learn More
See All Features
Common Questions

Frequently Asked Questions

Everything you need to know about idle time tracking and monitoring.

TrackLabs monitors activity every minute through mouse movements, keyboard inputs, and scrolling. Any minute without detected activity is marked as inactive, providing precise minute-by-minute accuracy for your team's computer activity tracking.

TrackLabs has safeguards in place. You can require activity descriptions for all idle time entries and review these descriptions in detailed reports. You can also disable idle time recovery entirely so it is not counted as worked time.

TrackLabs's auto-stop feature automatically stops tracking after a specified period of inactivity (which you set). This prevents employees from accidentally logging inactive time and inflating their hours.

Idle time tracking works identically for remote and in-office employees. The software monitors computer activity regardless of location, giving you the same visibility into productivity whether your team works from home or the office.

TrackLabs detects mouse movements, keyboard typing, and scrolling as active behavior. Simply moving the mouse cursor or pressing any key resets the idle timer and counts as active work time.

Yes, TrackLabs's dashboard shows inactive and idle time percentages for all team members in one view. You can filter by date ranges, teams, or specific employees to analyze productivity patterns across your organization.

Yes, idle time tracking is legal when employees are aware they're being monitored. TrackLabs tracks computer activity during work hours with employee knowledge, which is standard practice for time tracking software.

Yes, TrackLabs allows you to export detailed reports including active, inactive, and idle time breakdowns. This data can be used for accurate payroll processing, client billing, and compliance reporting.

Count Every Work Minute with TrackLabs

Start tracking inactive and idle time today. Ensure accurate billing, fair compensation, and complete transparency across your workforce.

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No credit card requiredMinute-by-minute accuracyCancel anytime

100%

Automated Detection

60s

Tracking Precision

24/7

Monitoring Support