Recruitment Agency Timesheet Software | TrackLabs

Online Timesheet Software for Recruitment Agencies Built for recruitment agencies managing placed employees and contractors across multiple clients. Track billable hours, automate timesheet approvals, ensure accurate client invoicing, and protect your margins—all with flexible monitoring options and enterprise-grade security. Start 2-Day Free Trial No credit card | Cancel anytime Why Recruitment Agencies Choose TrackLabs Recruitment agencies managing contract placements need robust timesheet software that handles the complexity of placed workers across multiple clients. TrackLabs streamlines the entire workflow—from time capture to client billing and worker payments—in one unified platform. Who Recruitment Agencies Track Recruitment agencies place skilled professionals—developers, nurses, accountants, marketers—at client companies on a contract basis. TrackLabs tracks these placed workers' hours, ensuring accurate recording for both client billing and worker payroll, with everything properly allocated to the right client and project. How the Process Works Placed workers log their hours daily, managers review and approve timesheets weekly, and TrackLabs automatically processes the data for two critical outputs: client invoices and worker payments. This eliminates manual calculations, reduces errors, and provides transparent documentation for all parties. Thousands of Staffing Companies Choose TrackLabs Why Recruitment Agencies Rely on TrackLabs Managing placed employees across multiple clients is complex. TrackLabs’s online timesheet software for recruitment agencies handles the entire flow—timesheet collection, approvals, payroll, invoicing, and compliance—so agencies can focus on scaling placements, not fixing admin errors. Automated Timesheets for Placed Employees Forget manual logs and late submissions. Employees placed at client companies record their hours online, and TrackLabs ensures they’re tied to the correct client and project for error-free reporting. Bulk Approvals Made Simple Recruitment managers can review and approve hundreds of timesheets in minutes. Automatic workflows flag anomalies and push approved data directly into payroll and invoicing. Payroll & Multi-Currency Payments Approved timesheets turn into payroll automatically. Pay employees via Payoneer, PayPal, Bitwage, or bank card—managing multiple rates and currencies without manual calculation. Client-Ready Invoicing Generate professional invoices directly from approved timesheets. Apply client-specific bill rates, share transparent breakdowns, and eliminate disputes—while keeping internal pay rates confidential. Automated Time Tracking TrackLabs automatically tracks hours for placed employees and contractors—whether remote, hybrid, or on-site. Agencies can choose visible tracking for transparency or silent mode for company devices, ensuring accurate timesheets. Compliance and Data Security Safeguard client and worker information with GDPR, HIPAA, and CCPA compliance. Role-based access and strict client data separation keep your agency fully protected. Agentic AI: Your 24/7 Operations Assistant Managing large workforces across multiple clients is complex. TrackLabs AI takes care of the heavy lifting by analyzing timesheets, spotting anomalies, and flagging potential issues before they turn into problems. Acting as a 24/7 operations assistant, it provides insights on costs, compliance, and performance—so recruitment agencies can focus on growth instead of administration. Explore TrackLabs AI Streamline Online Timesheets for Recruitment Agencies Cut admin time and eliminate revenue leakage with TrackLabs’s online timesheet software for recruitment agencies. TrackLabs automatically records working hours, applies the correct bill and pay rates, and generates invoice-ready reports. From one dashboard, you can track profitability, monitor workforce utilization, and forecast capacity with confidence. Use Cases Real Success Story: IT Recruitment Agency An IT recruitment agency supplying over 120 developers to clients across Europe struggled with late timesheets, manual rate calculations, and constant payroll delays. After adopting TrackLabs’s online timesheet software for recruitment agencies, placed developers log hours directly into the platform, managers approve timesheets in bulk, and client invoices are generated automatically with the correct bill rates. Payroll now runs in under an hour each week, errors have dropped by 80%, and client disputes over hours have disappeared—freeing the agency to focus on expanding placements instead of fixing admin mistakes. Case Studies Show Clients the Value You Deliver Recruitment agencies succeed when clients see the impact of their placements. TrackLabs turns timesheets into more than just hours—it creates client-ready reports that highlight productivity, utilization, and project outcomes. Client Reporting Portal Invite clients to view approved hours and reports for their placed employees. They see proof of value, not your internal pay rates, building trust without exposing sensitive margins. Stronger Client Relationships By giving clients visibility into progress and delivery, agencies position themselves as partners, not just suppliers—helping you secure longer contracts and repeat business. Integrations for Recruitment Companies TrackLabs syncs with your payroll, payment, and project tools so timesheets flow directly into billing and payroll—no duplicate entry, no errors. Explore Integrations Features Automated Time Tracking Capture work hours automatically across devices, no spreadsheets needed. Online Timesheets & Approvals Collect, review, and bulk-approve employee timesheets in minutes. Billable Hours Apply accurate client bill rates on every approved hour. Invoices Generate professional, time-based invoices and send them instantly. Payroll & Payments Automate payroll from timesheets to direct payments in multiple currencies. Project Budgeting Track billed vs. budgeted hours to protect agency margins. Expense Tracking Record placement expenses with receipts and categories. Overtime Tracking Monitor overtime hours and keep payroll compliant. Break Tracking Record breaks for compliance and employee well-being. Attendance Monitoring Track daily logins and logouts for accurate attendance. Shift Scheduling Schedule and manage shifts across clients and time zones. Reports Access detailed reports on productivity, utilization, and hours. Screenshots Verify productivity with periodic or blurred screenshots. Activity Level Tracking Measure engagement through activity levels. App & Website Tracking Monitor tool usage and reduce distractions. Real-Time Monitoring See who is working on which client/project right now. AI Monitoring & Insights Detect anomalies, risks, and trends automatically. Idle Time Tracking Separate idle time and sync offline work when back online. Leave & Holiday Management Handle PTO requests and manage holidays effortlessly. See All Features Book a Personalized Demo See how TrackLabs fits recruitment agencies of any size. Our specialists will walk you through online timesheets, bulk approvals, payroll, and client invoicing—tailored to your workflows. Book a Demo How to Use Online Timesheets for Recruitment Agencies Recruitment agencies can go from placement to payroll in just a few steps. 1 Create your workspace and add projects 2 Assign employees or contractors with the correct rates 3 Workers log hours through the Desktop Time Tracker 4 Managers review and bulk-approve timesheets 5 Approved hours flow directly into payroll and client invoices Get Started Explore Pricing FAQ Is TrackLabs online timesheet software for recruitment agencies scalable? Yes. Whether you manage 10 placements or 1,000, TrackLabs adapts to your agency’s size. Timesheets, approvals, payroll, and invoicing scale smoothly as you grow. Can we set custom rates for different scenarios? Set hourly rates flexibly—per member, per project, or customize rates for specific member-project combinations. For example, a developer might have a base rate of $50/hour, but $60/hour for a specialized project. Do placed workers need to install software? Flexible options available: workers can track time via web browser, mobile app, or desktop software. For agency-provided devices, deploy our silent tracker automatically. For personal devices, workers simply log in to track their hours when working. Can clients access their workers' timesheets? Yes. TrackLabs's Project Viewer lets clients see approved timesheets and productivity reports for their assigned workers. You control access levels, ensuring clients see proof of work while your margins and internal data stay private. Which payment systems does TrackLabs support? TrackLabs integrates with Payoneer, PayPal, Stripe, Bitwage, Deel, Remote, and Xero. Approved timesheets flow directly into your preferred payment system—no manual exports or double entry required. How does TrackLabs prevent client billing disputes? Every timesheet includes detailed time logs, project allocation, and optional screenshots. Share transparent, professional reports with clients showing exact hours worked, eliminating "he said/she said" disputes over billable time. Get the Best Timesheet Software for Recruitment Agencies Start 2-Day Free Trial No credit card | Cancel anytime