Nonprofit Employee Time Tracking Software | TrackLabs

Time Tracking Software for Nonprofit Organizations Track employee hours across multiple grants and programs with automated nonprofit time tracking. Generate funder-ready reports, manage project budgets, ensure compliance, and streamline payroll—all while saving 40% with our nonprofit discount. TrackLabs helps your team focus on the mission, not manual timesheets. Sign Up with 40% Off No credit card Cancel anytime Thousands Choose TrackLabs Time Tracking Software 47,2M+ Hours Tracked 2,4M+ Tasks Completed 160+ Countries 650+ Projects Succeeded Why non-profit organizations choose our time tracking software? Automated time tracking Our time tracker records hours automatically and generates time reports. You can track time on non-profit programs both on desktop and mobile. Go to Time Tracking Project and task management Create and manage projects by assigning them to employees or volunteers. For detailed insights, create tasks for each project and track time on them. Go to Projects and Tasks Shift scheduling for optimal time usage Manage employees by scheduling shifts for them. Shifts let you see who’s available when and minimize chances of overworking. Go to Shifts Effortless payroll to save on finances Based on tracked time, you get a payroll report with earned amounts. Our automated payroll system gives you a detailed report about finances and enables you to make direct payments. Go to Payroll Track Grant Hours and Program Budgets in Real-Time Ensure grant compliance and budget accountability with accurate nonprofit time tracking. Assign employee hours to specific grants, monitor program spending against budgets, and generate audit-ready reports. TrackLabs automatically allocates staff time across multiple funding sources, helping you maximize every grant dollar while maintaining transparency for funders and board members. Maximize Impact with TrackLabs AI Streamline operations and maximize every resource with the help of intelligent insights from TrackLabs AI. The agentic AI spots under-utilized resources, schedules outcome reports, and recommends program tweaks, helping you achieve mission goals faster with leaner ops. Explore TrackLabs AI Track Project Budgets and Expenses Efficiently Managing project budgets and funding constructively is a must for non-profit organizations. With Project Budgeting on TrackLabs, you can set a project budget and monitor how it is spent. You get a complete breakdown of time and budget spent by projects, members, and tasks. Overview of project budgets Budget spent by tasks Budget spent by members Projects with overspent budgets Here's Why Nonprofits Choose TrackLabs for Time Tracking To measure TrackLabs's impact on nonprofit organizations and their operational efficiency, we surveyed our nonprofit customers about their experience with our nonprofit time tracking software. Improved resource allocation 72% of customers from non-profit organizations reported improved resource allocation since using TrackLabs. Efficient management of staff 67% of non-profit organizations using our staff time tracking tool reported more efficient management of their staff and volunteers. Optimized operational efficiency 81% of our customers from non-profit organizations reported that TrackLabs helped them optimize operational efficiency. Integrations Integrate time tracking for non-profit organizations with other tools. We support integrations with tools for project management, finances, communication, collaboration, and more. Integrating TrackLabs with other tools will only simplify operational processes. See All Integrations How to Get Your 40% Nonprofit Lifetime Discount We support your mission with a lifetime 40% discount on nonprofit time tracking. Here's how to claim it: Sign up and create your workspace Contact us with your nonprofit verification documents Our team reviews and applies the discount Add your payment method The discount will be reflected on your invoice Get 40% Off Now Key Features for Effective Non-Profit Time Tracking Timesheets and Time Logging Simplify the timesheet process that every nonprofit knows too well. Instead of chasing staff for timesheets or manually allocating hours to grants, TrackLabs automates it all. Employees can log time directly to specific programs and grants, managers can approve timesheets with one click, and everything flows straight to your funder reports. Our nonprofit time tracking saves hours of administrative work every pay period while ensuring accurate grant allocation. Explore Timesheets Non-Profit Project Management Create projects for each grant, program, or funding source with built-in compliance tracking. Set budget limits, track burn rates, and allocate staff time across multiple funders. Break down programs into specific tasks (outreach, service delivery, reporting) to show funders exactly how their money is spent. Generate audit-ready reports with detailed time and expense breakdowns that satisfy the strictest grant requirements. Explore Project and Task Management Funder-Ready Reports As a nonprofit, you juggle reporting requirements for multiple funders, board members, and auditors. Our nonprofit time tracking software lets you customize, schedule, and automate every report. Set quarterly grant reports to auto-send to funders, schedule monthly budget updates for your board, or export audit-ready timesheets. Configure once and let TrackLabs handle the reporting burden automatically. Explore Reports Mobile Time Tracking Since some non-profit activities require time spent outside, we offer mobile time tracking for ease of use. Simply get everyone to install the mobile time tracker. All they will have to do is select the project and task and tap the start button. You can use the mobile time tracker for geolocation tracking as well. Explore Mobile Time Tracker See All Features Awards in Industry Leading Positions How does non-profit time tracking work? 1 Sign up and create your workspace 2 Select your industry as Non-Profit Organization 3 Invite unlimited users 4 Create projects and tasks 5 Set hourly rates for members and projects 6 Get your team to start tracking time 7 View and share the data with clients To track more than time, have members install our Desktop Time Tracker App Get Started Book a Demo Tailored for Nonprofit Organizations If your nonprofit has 10+ staff members, schedule a free demo with our specialists. We'll show you how to set up grant tracking, automate timesheet approvals, configure funder reports, and streamline your entire workflow. Our team understands the unique compliance and reporting challenges you face. Book a Demo Explore Our Time Tracking Solution for Other Industries Marketing Time Tracking Manage marketing projects and track time to bill clients accurately. Explore Marketing Time Tracking Software Development Track time on development and coding to bill and get paid accurately. Explore Developer Time Tracking E-Commerce and Retail Manage e-commerce and retail processes while tracking time. Explore Retail Time Tracking Attorneys & Law Firms Set billable hours and track time on your services for accurate payment. Explore Attorney Time Tracking FAQ How do nonprofits track employee hours for grant reporting? Nonprofit organizations use TrackLabs to track employee hours across multiple grants automatically. Staff select which grant or program they're working on when clocking in, and the system allocates time accordingly. This creates audit-ready reports showing exact hours and costs per funding source, ensuring grant compliance without manual timesheet calculations. Does TrackLabs offer nonprofit discounts for time tracking software? Yes, TrackLabs offers a 40% lifetime discount on time tracking software for verified nonprofits and registered charitable organizations. To claim your nonprofit discount, sign up for a free trial, submit your documents, and we'll apply the discount within 1-2 business days. What time tracking features do nonprofits need most? Nonprofits need time tracking that handles grant allocation, program budgeting, and funder reporting. Essential features include: automatic timesheet generation, multi-grant time allocation, expense tracking, audit trails, customizable reports for different funders, and integration with payroll systems. TrackLabs includes all these features plus dedicated nonprofit support. How does time tracking help with nonprofit audit compliance? Time tracking software creates detailed audit trails showing how employee hours and expenses are allocated across funding sources. TrackLabs automatically documents when work was performed, which grant it was charged to, and maintains records for the required retention period. This eliminates scrambling during audit season and ensures you can prove every dollar was spent appropriately. Can volunteers and employees use the same time tracking system? Yes, TrackLabs handles both paid staff and volunteers in one system. Employees track billable hours for payroll and grant allocation, while volunteers log hours for impact reporting and in-kind contribution documentation. You can run separate reports for volunteer hours (showing organizational impact) and employee time (for payroll and grant compliance). How long does it take to implement nonprofit time tracking? Most nonprofits are fully operational within 2-3 days. Day 1: Set up your organization and add team members. Day 2: Create projects for each grant or program. Day 3: Train staff and start tracking. Organizations switching from manual timesheets typically save 10+ administrative hours weekly within the first month. What kind of support and training resources does TrackLabs offer? TrackLabs offers demos and onboarding to teams with 10 or more members. Additionally, you can explore our Help Center and Video Tutorials. Save 40% on the Best Time Tracker for Nonprofits Start 2-Day Free Trial No credit card | Cancel anytime