Do employees need a separate Google Workspace license to track time?

No. Team members only need to be invited to the project inside TrackLabs to log hours against mapped tasks, keeping software licensing overhead minimal.

Does the integration slow down our Google Workspace workspace?

Not at all. TrackLabs syncs in the background via lightweight REST APIs and webhooks without impacting your team's application performance.

Can I export tracked Google Workspace hours for payroll and invoicing?

Yes. All tracked hours automatically aggregate into approved timesheets that can be exported directly to QuickBooks, Gusto, Deel, Wise, or CSV/Excel in one click.

Productivity & Office Integration

Google Workspace Time Tracking & Telemetry made seamless with TrackLabs.

Eliminate manual timesheet entries. Automatically track billable hours, verify proof of work, and disburse payroll directly from your Google Workspace projects.

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● Connected: Google WorkspaceSync: Active (Two-Way)

Active Task from Google Workspace

Feature Sprint Deliverable

Timer: 03:41:22 · Focus: 94%

Idle Detection: ActiveScreenshots: OnTimesheet: Synced

Data Architecture

What Data Is Synced Between TrackLabs & Google Workspace?

TrackLabs connects securely to Google Workspace via REST APIs and Webhooks, providing real-time data integrity without duplicate manual entry.

Entity / Data Type	Sync Direction	Functional Details
Tasks & Issues	Two-way sync	Task title, ID, description, priority, and due dates sync from Google Workspace to TrackLabs.
Projects & Folders	Import to TrackLabs	Project hierarchy and board structures are mirrored for accurate time classification.
Team Assignments	Import to TrackLabs	Assigned assignees automatically receive mapped tasks in their local desktop tracker.
Logged Time & Worklogs	Two-way sync	Tracked duration, timestamps, and work session notes export back into Google Workspace worklogs.
Task Completion Status	Two-way sync	Marking a task complete in TrackLabs updates the workflow status in Google Workspace.

Step-by-Step Setup

How to Set Up the Google Workspace Integration in 2 Minutes

Follow these simple steps to configure seamless background time tracking across your Google Workspace workspaces.

Step 1

Navigate to Integrations in TrackLabs

Log into your TrackLabs web dashboard, go to Settings > Integrations, and locate Google Workspace under the Productivity & Office directory. Click "Connect".

Step 2

Authorize OAuth 2.0 Connection

Authenticate with your Google Workspace administrator account. Grant TrackLabs read/write access to synchronize task entities, member rosters, and work logs.

Step 3

Map Projects & Workspaces

Select which Google Workspace workspaces and projects should sync with TrackLabs. Assign team members to corresponding client contracts.

Step 4

Launch Timer & Track Seamlessly

Open the TrackLabs desktop client (Windows, macOS, or Linux). Mapped Google Workspace tasks immediately appear in the task dropdown ready for 1-click tracking.

Daily Workflow

How Distributed Teams Use TrackLabs with Google Workspace

A frictionless lifecycle from backlog assignment to final payroll disbursement.

1. Task Assigned

Project manager creates milestone or sprint item in Google Workspace and assigns it to a team member.

2. 1-Click Tracking

Employee selects the assigned Google Workspace task in the TrackLabs desktop stopwatch and begins focused work.

3. Telemetry Recorded

TrackLabs logs active seconds, app/URL engagement, and optional proof-of-work blurred screenshots.

4. Timesheets Synced

Verified session hours automatically populate client invoices and synchronize back to Google Workspace worklogs.

Security & Privacy

Permissions & API Scopes Required

TrackLabs strictly operates on the principle of least privilege. We only request OAuth permissions essential to sync tasks and record work session durations. We never access private billing data, credentials, or unrelated workspaces.

read:tasks

Allows TrackLabs to import task titles, milestones, and status fields from Google Workspace.

write:worklogs

Allows TrackLabs to post time tracking summaries and session durations back to Google Workspace tasks.

read:users

Matches Google Workspace workspace user emails with TrackLabs team members for automatic routing.

offline_access

Maintains continuous background synchronization without requiring daily re-authentication.

Operational Parameters

Known Capabilities & Limitations

Designed for engineering, agency, and enterprise reliability. Here are technical parameters to keep in mind:

Subtask Depth

TrackLabs syncs parent tasks and up to two levels of subtasks from Google Workspace. Deeper nested hierarchies are categorized under the immediate parent.

Offline Buffer Window

Time tracked while offline is buffered locally on the endpoint client and pushes to Google Workspace immediately upon network reconnection.

Rate Limiting

Sync occurs via webhooks in real time. Batch historical imports are scheduled to comply with Google Workspace's standard API rate limits.

Support & Diagnostics

Common Troubleshooting Steps

Quick resolutions for frequent configuration questions.

Issue: Tasks from Google Workspace are not showing in the TrackLabs desktop app

Solution: Ensure your user email in Google Workspace matches your TrackLabs login email. Then, in the TrackLabs desktop app, click "Refresh Tasks" or check Settings > Integrations in the web portal to confirm the project mapping is active.

Issue: OAuth token authorization shows disconnected or expired

Solution: API tokens may expire if administrative credentials change in Google Workspace. Navigate to Settings > Integrations, click "Reconnect Google Workspace", and re-authorize the OAuth connection.

Issue: Logged hours are not updating in Google Workspace worklogs

Solution: Verify that your integration configuration has "Two-Way Worklog Sync" toggled on. If two-way sync is active, worklogs push every 15 minutes or upon task timer completion.

Common Questions

Google Workspace Integration FAQs

TrackLabs synchronizes bidirectionally with Google Workspace. Once connected, your active projects and task lists appear inside the TrackLabs desktop app. When team members track time, their work sessions, activity levels, and optional screenshots are linked directly to those tasks.

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